Nasdaq CSD maintains the shareholder lists in the Initial register until the owners of shares perform deregistration. Deregistration is the transfer of securities from the initial register to a securities account at a bank that is a participant of Nasdaq CSD.
A natural person can receive information about the shares he owns in the Initial Register:
Officially approved statement
If an official certificate approved by Nasdaq CSD is needed, it can be obtained by visiting the Nasdaq CSD office or sending a request signed with a safe electronic signature. Upon a person’s written request for information, Nasdaq CSD issues a statement from the Initial Register about the shares owned by the person with full current and historical information.
For a natural person regarding financial instruments owned by him or financial instruments to which a natural person is entitled based on a certificate of inheritance or an equivalent document:
For a legal entity about the financial instruments it owns EUR 8.54
For a person who requests information for securities owned by a third party, including requests on the Power of Attorney basis EUR 7.11
Fee for the statement, which is prepared in a foreign language (English or Russian) at the request of the person requesting the statement, for each owner of financial instruments EUR 30.15
To receive a statement, a person:
1) pays the fee set by Nasdaq CSD (does not apply to certificates free of charge)
2) fills out the information request form
3) submits the request form to Nasdaq CSD together with a confirmed payment order (if necessary) signed with a safe electronic signature to Nasdaq CSD e-mail email@example.com or to the e-address _DEFAULT@40003242879
The statement is prepared within five working days from the moment of receipt of the mentioned documents.
Cash account details of Nasdaq CSD in Latvia:
Nasdaq CSD SE
VAT Reg . No. 40003242879
Swedbank AS, HABALV22
In the details of the payment order, the following text must be indicated: “For statement from IR, name, surname, personal identification number”.
The term of existence of the Initial register is not determined. It will exist as long as there are shares that have not been deregistered. Therefore, the term of storage of shares in the Initial Register is unlimited.
In order for the owner of the shares to be able to freely deal with the securities he owns (sell, pledge, give away, receive dividends) the owner must deregister the securities. Deregistration is the transfer of securities by order of their owner from the Initial Register to the owner’s securities account in a bank or a brokerage company that is a participant of Nasdaq CSD.
Information from the Initial Register about the shares owned by a person can be obtained only by the person himself, presenting an identity document, or his authorized representative, presenting an identity document and a notarized Power of Attorney.
Transfer of shares from the Initial Register to a securities account, opening of securities and cash accounts, storage of shares, as well as other activities are performed by banks and brokerage companies, and these are paid services, the prices of which are determined by the specific bank or brokerage company.
No, deregistration of shares from the Initial Register is irreversible.
In case of liquidation of the company, its shares are deleted from the Initial Register maintained by the Nasdaq CSD. Therefore, it is necessary to understand the possible situations.